1 Your location history
Export your Google Maps Timeline from your phone, then choose the file here. Clocked uses it to find each day you were at the hospital, and the times you arrived and left.
How to export your Timeline
- Android: phone Settings → Location → Location services → Timeline → Export Timeline data. You get
Timeline.json. - iPhone: Google Maps → your profile picture → Settings → Personal content → Export Timeline data.
- Older Google Takeout download (before 2025): choose the monthly files in
Semantic Location History(you can pick several at once).
The menu names can be slightly different on your phone. Timeline must have been switched on during the shifts you want to claim for.
2 Your hospital
Tell Clocked where your hospital is. Choose it from the places in your Timeline, or enter a postcode or coordinates.
Enter a postcode or coordinates instead
To look up a postcode, Clocked sends that postcode (and nothing else) to postcodes.io, a free public service.
3 Your usual shifts
Enter the start and finish times of the shifts you normally work. Clocked uses these to work out which shift you were on each day. You can correct any day in step 5. You do not need a rota file.
Upload a rota file instead (optional)
If you have your rota as a CSV or Excel file, with one row per shift (date, start time and end time), you can upload it. Clocked will then use the exact times from your rota. Any day you were at the hospital that is not on the rota is counted as extra hours.
Paste or type shifts instead
One shift per line, e.g. Mon 5 Oct 2026 08:00-20:30 Long day or 23/10/2026, 20:00, 08:00, Night.
Add one shift (e.g. a locum shift at another hospital)
4 Settings
Your details for the evidence pack (optional)
5 Day by day
This lists every day you were at the hospital, with the times you arrived and left. Clocked has guessed which shift you were on each day. Please check each one and change it if it is wrong. Location data cannot show breaks, so choose any breaks you missed.
6 Exception reports to make
Each item below has a summary of the evidence and draft text to copy into your trust's exception reporting system. You must report within 28 days. Your progress is saved on this computer.
7 Locum and bank shifts
To mark a shift as locum or bank work, tick "locum" next to it in step 5. Clocked warns you about any locum shift that has not been paid after 30 days.
8 Export
The backup file and the saved tracker contain your shifts and the times you were at the hospital. They do not contain your full location history. Clocked does not keep your Timeline file: it is removed when you close this tab.